Sabtu, 10 September 2016

Accounting Assistant II - Coastline Community College - Costa Mesa, CA

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Accounting Assistant II - Coastline Community College - Costa Mesa, CA -
Definition

Beneath the overall supervision of an assigned supervisor, to carry out quite a lot of clerical and accounting work in help of the fiscal elements of an assigned division, perform or program; course of and enter quite a lot of accounting info; and to carry out different associated duties as assigned. DISTINGUISHING CHARACTERISTICS: The Accounting Assistant II performs extra diversified accounting work with extra independence and duty than an Accounting Assistant I for assigned accounts inside an accounting perform or division, similar to Bookstore, Admissions and Data and Community Service. The Accounting Assistant II classification has duty for accounts on a College-large or District-broad foundation or throughout a number of auxiliary funds. EXAMPLES OF DUTIES: Duties might embrace, however usually are not restricted to, the next: Course of transactions for quite a lot of assigned accounts; present fiscal controls for assigned accounts. Put together bank deposits; rely and stability money receipts. Put together accounts payable documentation for cost to distributors’ accounts receivable documentation and invoices, and monitor assortment of receivables; evaluate, submit, assign finances numbers and put together monetary paperwork in accordance with College and District procedures; set up and keep blanket buy orders as assigned. Put together reviews for assigned accounts; present monetary info for assigned accounts to satisfy College and District wants; replace and keep account balances. Keep monetary data and information for assigned accounts and features corresponding to Bookstore and Admissions and Data; replace and supply monetary info as crucial. Keep, determine and account for numerous charges; put together deposits for charges; guarantee correct account classification for monetary knowledge and enter management figures, and stability accounts. Enter and retrieve fiscal info to pc; replace automated and guide data. Acquire and publish knowledge to logs assuring accuracy of monetary info masking assigned features and accounts; develop periodic sales, bill or different calculations as required. Rely money and stability accounts; stability money drawers as assigned; situation money drawers; practice college students, cashiers and different staff on assigned accounts relating to cash-dealing with procedures. Reply to inquiries relating to fiscal points of assigned program; resolve points and complaints. Put together gadgets for cost resembling time and payroll data, reimbursements and billing corrections. Carry out quite a lot of basic clerical duties – reply phone; put together studies; sort routine correspondence; greet the general public; reply to questions and supply correct info; keep and file paperwork; open and distribute division mail; put together labels and mailings; display and refer guests and callers to correct personnel. Use a pc and associated software program for knowledge entry, phrase processing, reporting, and messaging. Reply to quite a lot of inquiries and requests relating to features in assigned division. Carry out different associated job duties as assigned.


Qualifications


MINIMUM QUALIFICATIONS Information of: Primary accounting and bookkeeping. District accounting and associated procedures. Trendy workplace practices, procedures and gear, together with use of computer systems for phrase processing, spreadsheet and different monetary software program, and knowledge base purposes. Document-maintaining methods. Technical elements of subject of specialty. Customer support practices and procedures, together with phone etiquette.Potential to: Carry out accountable clerical and accounting associated duties in an assigned space. Carry out quite a lot of arithmetic calculations; add, subtract, multiply and divide shortly and precisely. Function a pc, relevant software program and different workplace gear in response to assigned space. Obtain, rely, receipt and keep accounting data. Study the accounting procedures, accounting techniques, and clerical operations of assigned space. Keep correct data and put together reviews. Perceive and comply with oral and written instructions. Meet schedules and time strains. Sort at a suitable price of velocity. Talk successfully each orally and in writing. Set up and keep efficient relationships with these contacted in the middle of work.


Schooling and Expertise: No less than two years of accounting and money dealing with expertise. Or, any mixture of schooling and expertise that would offer the required equal qualifications.


Circumstances of Employment


This can be a common, full time, 40 hours per week, 12-month per yr place. The traditional hours of labor will probably be eight:00 a.m. to five:00p.m., Monday via Friday; with a rotating weekend schedule. The efficient date of employment shall be organized with the supervisor.


Common attendance is taken into account a vital job perform; the lack to satisfy attendance necessities might preclude the worker from retaining employment. The individual holding this place is taken into account a mandated reporter beneath the California Baby Abuse and Neglect Reporting Act and is required to adjust to the necessities set forth in Coast Community College District insurance policies, procedures, and Title IX. (Reference: BP/AP 5910) The Coast Community College District celebrates all types of variety and is deeply dedicated to fostering an inclusive setting inside which college students, employees, directors, and school thrive. Particular person’s all for advancing the District’s strategic variety objectives are strongly inspired to use. Affordable lodging might be offered for certified candidates with disabilities who self-disclose.PAY PHILOSOPHY: All motion on the wage schedule will happen July 1 of every yr for all categorised staff.


Further Info


APPLICATION PROCEDURES:
Purposes have to be acquired no later than the posted time limit. There are NO EXCEPTIONS. Digital purposes could also be accomplished by visiting www.cccd.edu/employment. After you have accomplished an digital software, you could apply to open positions inside the Coast Community College District by submitting the appliance and all different required supplies. Required supplies differ for every open place and have to be full when submitted for a selected posting. Directions for finishing purposes and making use of to posted positions can be found on-line or by calling Applicant Processing at (714) 438-4714.


All software supplies turn out to be the property of the Coast Community College District and can NOT be copied or returned. Info for TDD customers is on the market by calling (714) 438-4755.


Software Necessities: To be thought-about for employment you need to submit an entire software packet. An entire software packet consists of:


1. An entire Categorized/Administration Employment Software.


2. A present resume.


three. A canopy letter highlighting your qualifications for the specified place.


four. Solutions to supplemental questions.


To make sure consistency and equity to all candidates, please don’t submit supplies along with these requested. Further supplies won’t be thought-about or returned. You’ll want to full all questions and sections of the appliance. For questions which can not apply, point out “n/a” (not relevant). Should you have no idea a solution, please point out so, however don’t depart any area clean.


All purposes might be screened beneath a strategy of utmost confidentiality by a committee of representatives from the school group (reference Board Coverage 050-1-1). Please notice: Possession of the minimal qualifications doesn’t guarantee an interview.


Any paperwork that you’re unable to connect might be faxed to (714) 782-6065. Faxes should clearly point out the job you’re making use of to and your identify.


Incapacity Lodging: In the event you require lodging within the Software or Examination Course of, please notify Human Assets by calling (714) 438-4714 OR (714) 438-4713.


PHYSICAL DEMANDS AND WORK ENVIRONMENTThe bodily calls for are consultant of people who have to be met by an worker to efficiently carry out the important features of this job. The work setting traits are consultant of these an worker encounters whereas performing the important features of this job. Affordable lodging could also be made to allow people with disabilities to carry out the important features. An in depth record of bodily calls for and work surroundings is on file and can be offered upon request.Coast Community College District is an Equal Alternative Employer


The Coast Community College District is dedicated to using certified directors/managers, school, and employees members who’re devoted to scholar studying and success. The Board acknowledges that variety within the educational setting fosters consciousness, promotes mutual understanding and respect, and supplies appropriate position fashions for all college students. The Board is dedicated to hiring and employees improvement processes that help the objectives of equal alternative and variety, and supply equal consideration for all certified candidates. The District doesn’t discriminate unlawfully in offering instructional or employment alternatives to any individual on the idea of race, shade, intercourse, gender id, gender expression, faith, age, nationwide origin, ancestry, sexual orientation, marital standing, medical situation, bodily or psychological incapacity, army or veteran standing, or genetic info.


Underneath the overall supervision of an assigned supervisor, to carry out quite a lot of clerical and accounting work in help of the fiscal features of an assigned division, perform or program; course of and enter quite a lot of accounting info; and to carry out different associated duties as assigned.


DISTINGUISHING CHARACTERISTICS:
The


Accounting Assistant II


performs


extra diversified accounting work with extra independence and duty


than an


Accounting Assistant I


for assigned accounts inside an accounting perform or division, reminiscent of Bookstore, Admissions and Data and Community Service. The


Accounting Assistant II


classification


has duty for accounts on a College-broad or District-vast foundation or throughout a number of auxiliary funds


.


EXAMPLES OF DUTIES:
Duties might embrace, however aren’t restricted to, the next:
Course of transactions for quite a lot of assigned accounts; present fiscal controls for assigned accounts.


Put together bank deposits; rely and stability money receipts.


Put together accounts payable documentation for cost to distributors’ accounts receivable documentation and invoices, and monitor assortment of receivables; evaluate, publish, assign finances numbers and put together monetary paperwork in accordance with College and District procedures; set up and keep blanket buy orders as assigned.


Put together stories for assigned accounts; present monetary info for assigned accounts to satisfy College and District wants; replace and keep account balances.


Keep monetary data and information for assigned accounts and features comparable to Bookstore and Admissions and Data; replace and supply monetary info as essential.


Keep, determine and account for numerous charges; put together deposits for charges; guarantee correct account classification for monetary knowledge and enter management figures, and stability accounts.


Enter and retrieve fiscal info to pc; replace automated and guide data.


Gather and submit knowledge to logs assuring accuracy of monetary info overlaying assigned features and accounts; develop periodic sales, bill or different calculations as required.


Rely money and stability accounts; stability money drawers as assigned; concern money drawers; practice college students, cashiers and different staff on assigned accounts relating to cash-dealing with procedures.


Reply to inquiries relating to fiscal features of assigned program; resolve points and complaints.


Put together gadgets for cost similar to time and payroll data, reimbursements and billing corrections.


Carry out quite a lot of common clerical duties – reply phone; put together stories; sort routine correspondence; greet the general public; reply to questions and supply correct info; keep and file paperwork; open and distribute division mail; put together labels and mailings; display and refer guests and callers to correct personnel.


Use a pc and associated software program for knowledge entry, phrase processing, reporting, and messaging.


Reply to quite a lot of inquiries and requests relating to features in assigned division.


Carry out different associated job duties as assigned.




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